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Whether you are in a formal or informal situation, politeness is the key to a good conversation. Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. Thank them for the interview Say what the problem is first. May I ask you to share your suggestions again? Manage meeting requests like a pro with our in-depth guide to writing the best meeting request emails. So, if there is any confusion about instructions, make sure you ask for clarification. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. I learned that if two players sack cooperatively, each defender gets 0.5 sacks in their statistics. WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? It also makes it easier for the recipient to go through them line-by-line and answer them. Ask If you need extra information from a candidate, this clarification email after an interview provides the ideal structure. If you can't find it on our listing of the best email writing tools, you won't need it. You can also get another perspective by asking someone else to review the information. Ultimately, using this approach to obtain clarification will not only help to mediate opinions and get individuals on the same page faster it will also help prevent resentment and rifts in business relationships. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. Would/Could you please elaborate on it for me? ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. Could you please vs Would you please? Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. She should leave her changes as suggestions. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. Leadership communication skills to elevate team performance. If you "break something down," you separate it into its parts. word choice - How to ask somebody for explanation Greet your reader. Then what happens if three players make a sack together? I appreciate your time and your help in clarifying this question. Clarification You mean you need some books from the library, isnt it? I'm keen to make a decision this week, so can you provide me with answers by (date)? Not sure if this was meant for me. Weve all been there: a long meeting, an intense lecture, a complicated sales presentation. Would you prefer if we go with approach A or B in this situation? Are you aware of how your tone of voice conveys different messages? Sorry for any inconvenience this may have caused. However, there can be miscommunication if information or opinion is not clearly expressed or understood. Oops! Did you mean? To create a follow-up email, follow these steps: 1. Introduction. In most cases, you can save face by solving your own problem without asking a question to clarify. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. Open Question: What was it about Bobs approach that seemed disruptive to you? My deadline for this project is [date]. There are all kinds of situations where you might need to ask clarifying questions. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution? Is that right? Then, if youre still not clear on something, its time to write an email to ask for clarification. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. Read and listen to these possible responses. requesting help on restructuring project of our shared client SkyTechlet's discuss details over call or video conferenceyour advice invaluable. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. Asking clarifying questions shows that youre actively listening and want to understand. To clarify, you want, correct? Can/Could/Would you please repeat your take on that? I was just making sure you had received all of the current information regarding the upcoming project. I am available for a phone call or meeting if that would be helpful or more convenient for you. I have discussed several situations where you may need to ask for clarification in English. In such situations, it is highly probable that someone will wish to ask for clarification. Here are some expressions to ask for clarification when someone asks for your permission. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. How do you get out of a corner when plotting yourself into a corner. Moreover, it will imply that you think you already know what the answer is, even though you need clarification! It's even better if you can have conversations and get corrected by a professional English tutor! Would you please repeat what you wanted permission for? In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. You need to create a clarification email. You see! You got this! Just to make sure were on the same page, all reports are to be completed by Tuesday. New Questions. I admire that you clarified your position. ?" Most of the time, your clients are not responding because: They got busy and haven't found the time to write their response to you. Sorry to interrupt, but would you be more specific about what you seek permission for? It only takes a minute to sign up. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. Try to use them in real life and master them. Please let me know how we can avoid this in the future. Do not give orders or blackmail your colleagues. boss/manager asking for clarification on If thats the case, it's best to get straight into business. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. If it's critical you get a response, you can offer to follow up. Open-ended questions leave space to fully explore another persons perspective. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. "In response to your request for. Will you please mention again the name of the items you requested from the store? Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. Interrupting Politely, Interjecting Opinions, and Sharing Ideas ), your name, and your signature. Could you rephrase your question, please? How to agree/disagree. to politely respond to unclear email response and then say something like: Im sorry, I didnt understand what you just said.. WebPolite Speech Requesting Clarification Postscript. How to What To Do Before You Write an Email For Clarification. You can edit and adapt these as required to get the necessary information. Thanks.. Contacting researchers for clarification is good practice. Clarity is the key to effective communication. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? how to politely and natively reply an email and ask question, Looking for a word attributing the state of revealing the past. It felt awesome. You should not blame someone else if you dont understand the other persons words. State what the speaker has said as you understand it, and check whether this is what they really said. How to Politely Ask for a Clarification - Everyday Courtesy Be clear about your current understanding. Admit if you are unsure about what the speaker means. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. What is the correct way to screw wall and ceiling drywalls? . Usually the information you seek is written on the card. 10 Polite Ways To Say "Just To Clarify" (Professional Email) Huh? that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. This sample clarification email to a client will help you get the details and data you need positively and professionally. Here well see some expressions you can use to ask for clarification in English on someones statement or information. Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. Open Question: How will you be an asset to the company if we hire you? Thank you for your time and for helping me to clarify these questions. Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. [Survey] Is It Rude to Say Please and Thank You at the Same Time? Have you wanted me to send the emails first, then attend the meeting? Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. You must not behave and speak in a formal setting as you do in an informal one. Refresh if you want to submit another email. Is it correct to use "the" before "materials used in making buildings are"? Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Could we connect on this issue before the meeting at 2PM tomorrow? ?". Open Question: When did you first notice that it was a challenge working with him? Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. Doctor: You should take this medicine once a day. Request to clarify a Freedom of Information request to. Interrupting to ask for clarification. Many people presenting or relaying information are not aware of how others are processing what they are saying, leading them to talk above others and preventing them from digesting what is being presented. And that's how to end an email asking for clarification. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Do I understand correctly that you want to reduce the funds for the IT department before changing the security system? If its a simple item, pick up the phone and call. Now well learn some very useful expressions that you can use to politely ask for clarification in English. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Styling contours by colour and by line thickness in QGIS. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Bullet points are a great way to share information, Insert your questions/clarification request. WebA listener can ask for clarification when they cannot make sense of the speaker's responses. The most common cause for a phone not starting is that the battery is dead. We encounter numerous questionsin our everyday life. In doing so, you will be perceived as non-accusatory and therefore, not threatening. You can do this by saying "I don't understand" or "I'm not sure I If you have received a cost-of-living salary increase, keep your email short and polite. How legitimate is the phrase "from which one to choose"? If I don't hear from you by (date/time), I'll give you a call. Dont cross the line. But would you please tell me what would be the best time to take it? I couldnt follow what you said about it. It starts with a simple subject line. Doctor: Oh, sure. How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. These samples tackle many common reasons you may need clarification. Will you please repeat the standard operating procedure of this machine? This FREE e-course will help you let go of your need to keep other people happy and step into your personal power. "Thanks so much for your feedback on. Below is a reference example showing how let me make this clear can be used professionally. Rule #3: Mind the timing and the relevancy. (A) works with middle managers who want to communicate authentically so they can effectively lead their teams without losing themselves. Youre a busy person, so here is a template you can use right away. Make your email easy to read. Sometimes you may not completely understand what On many occasions, you may not receive the exact information for many reasons. May I request you share your queries again? Sorry, one more time? After the person clarifies themselves, you can let them know that you now understand and are thankful. Now, lets see some English expressions that you can use to respond to someones clarification. Either. Will you be a bit more specific about your experiences? How To Request Clarification Via Email Template. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. May I ask you to clarify your position on this? Mind Your Manners! Helping Students Ask for Clarification in Before you do, ask yourself why you think the authors did not provide enough details. Simply say thank you and move on. Did you ask about the total turnover for this year? Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. WebHow do you politely ask for something? You may not respond or help them accordingly if you dont understand. However, Could is less polite, and Can is the least polite word among these three. Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. Would you please repeat it? Now pretend I don't know anything about how that works. How to interrupt It will keep everything flowing smoothly with the new website launch. WebRule #1: Start by asking for permission to chime in. Would you please repeat the instructions for the team again? Is it possible to elaborate on what you said right now? Can you elaborate further on what the new training program will include? Also known as clarification letters, clarification emails are used to get the information required to move forward. Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities. Have a listen: I got it. May I request further clarification of instruction number 5? Scenario #1: When one person is dominating the conversation. Here, Ill share some ways to ask for clarification on someones suggestions in English. He has six years of experience in professional communication with clients, executives, and colleagues. Asking somebody to clarify something How to politely ask for clarification on a person's designation? About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. Would you mind telling me the whole formula in detail? For your information, a pamphlet will be provided detailing the new workflow system. Do roots of these polynomials approach the negative of the Euler-Mascheroni constant? So, to understand the request, on many occasions, you may need to ask for clarification. 20 Email Expressions to Ask for Clarification Tannia Surez If you do feel compelled to ask before a presenter has reached a point where there is a lull in the presentation or conversation, its very important to raise your hand. Why do many companies reject expired SSL certificates as bugs in bug bounties? 9 Best Ways to Politely Ask for Information in an Email - Grammarhow Heres How to Ask for Clarification From Someone Else If someone is kind enough to provide the answers you need when you need them, it's polite to say thank you. Needing clarification is not a bad thing, and understanding It can help ensure that whatever youre saying does not come across in a way that is not intended. Congratulations on getting a job offer! Now, its time to close the email out on a positive note. I beg pardon, but can you please repeat what you said about the new product launch? An example where it would be appropriate to use this phrase would be when you want to discuss a topic with someone and you check in on them and their progress to make sure they are working off of the correct information. Close the email politely and thoughtfully. Sometimes we need clarification when we want to get a better handle on where others are coming from. Each intonation will convey very different messages. There are different ways you can ask for clarification in English. No one likes to say those words for fear of sounding slow on the uptake. For many people, particularly people who arent aural or visual learners, different processing preferences and capabilities make it harder for some people to keep up with conversations. Always try to ask open-ended questions while asking for clarification. Thanks for the effort you made to explain it again. WebTo ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Can/Would/Could you be a bit/little more specific, please? Would it be possible for me to hear from you about this again? In other words, who, what, where, when, why, and how. Let me know if you need any further clarification or assistance. Using this phrase, you can include all the instructions youve been given and make sure they are correct. You should ask for an apology first, as you already have missed what the person said earlier. People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. "Come in.Whats up?" Could/Would you explain it again, please? *Its better to use Past, not Present. This is a standard clarification email that you can use to request some answers from anyone, including a colleague, customer, client, or professional. Therefore, when you request someone to clarify something, you may use modal verbs to sound polite. How To Write a Follow-up Email After a Verbal Job Offer Make sure that you dont point fingers or blame the other person for not conveying information well enough. I am sorry, but I couldnt follow your suggestions. When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. They allow the person to expand on the topic rather than giving a simple yes or no response. How important it may become at times to ask for clarification. Alexander Stojanovic Would you mind sharing the suggestion again? In such situations, the concern is simply that one needs to be polite when asking a clarification question so that a question can be asked rather than reformatting an impolite question. Why are trials on "Law & Order" in the New York Supreme Court? How to Ask for Clarification Politely May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. Try These Expressions in a Real Conversation. English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. ESL Advice is an online platform for ESL learners and teachers in which an expert team of ESL Teachers shares exclusive tips and advice about the English language. Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given.